TWISTER
November 8th, 2005, 02:21 PM
At a meeting of the club membership on August 9, 2008, some changes to the bylaws were adopted by unanimous vote of the 70 members present. Below are the current bylaws, with newly adopted changes are in blue text.
Tar Heel MINI Motoring Club Bylaws
ARTICLE I - NAME AND MISSION STATEMENT
This organization shall be called The Tar Heel MINI Motoring Club, henceforth referred to as "The Club". This is a non-profit organization formed as a social club for the enjoyment of the MINI Cooper and MINI Cooper Classic automobile and like-minded enthusiasts. There is no political, religious or financial agenda beyond the social gatherings of The Club.
ARTICLE II - CLUB OBJECTIVES
The objective for The Club is to provide opportunities for MINI Cooper and MINI Cooper Classic owners and enthusiasts to gather to exchange ideas and information and to participate in group activities and related events, but to mostly have FUN and enjoy each other's company.
ARTICLE III - LOCATION
The area of operation for The Club is the state of North Carolina in any county, and adjacent states. Informal local "chapters" may be organized, with written request via e-mail or regular mail to the Officers. These chapters may establish their own identity, activities, events and benefits, so long as these do not conflict with the Club Bylaws.
ARTICLE IV - MEMBERSHIP
The Club is open to any person, regardless of race, religion, creed, national origin and sexual orientation, so long as they hold the same ideals and values that The Club represents.
The Club is open to all persons at least 18 years or older with legal rights to sign any event disclaimers. If an applicant is under 18 year of age, they must provide a signed application from their legal guardian giving them permission to join the group.
Each family member who is over the age of 18 planning to drive during an event must sign a waiver that will be provided at each driving event, unless the driver is under the age of 18. In this case, the legal guardian must attend the function and sign any and all appropriate documentation. Alternatively, an electronic waiver may be required as a condition of membership in the club. Electronic acceptance of this waiver may be accepted by the Club as a substitute for individual signed event waivers.
After-market vendors and dealerships cannot participate in The Club in a member capacity, but may do so as approved vendors/sponsors.
The Club has the right to approve, deny or revoke any membership that is new or up for renewal.
Any person found falsely representing, defaming or bringing negative publicity to The Club shall have their membership revoked.
ARTICLE V - OFFICERS
Officers of The Club shall consist of President, Vice President, Treasurer, and Secretary. If there is no expressed interest by any qualified person with a valid membership, an existing Officer may fulfill two, and no more than two, Officer positions. The same person cannot be both President and Treasurer.
Any Officer has the right to resign his/her position by submitting a written resignation to the Officers.
Any Officer can be removed from the Board by the following:
A motion being made with reasons stating why the Officer should be removed, with a majority vote by Club members. All voting shall be handled by secret ballot.
The Officer is not fulfilling his/her duty as outlined below in Section C of
Article VI.
Falsely representing Tar Heel MINI Motoring Club or bringing negative press to The Club.
NOMINATIONS, ELECTIONS AND TENURE
Any person may nominate a valid member of The Club for any office. The nomination must be accepted by the person who has been nominated, either verbally at the meeting or in writing if it is before elections are to be held.
Officers shall hold office for a consecutive two-year period. Re-elections will be held two years after the initial organization of The Club, then every two years after that. All members in good standing will be able to vote in elections, either by secret ballot or via e-mail if they are unable to attend the meeting.
RESPONSIBILITIES OF THE OFFICERS
PRESIDENT
Presides over Club meetings.
Formulates meeting themes and sets agendas
Directs the Officers, Board and members, and has veto power over any decision reached by the Board. President has the power of final decision in any Club business but relies on input from the Board.
Represents The Club at public functions and acts as spokesperson for The Club.
Appoints individuals to complete the unexpired terms of office when a vacancy occurs.
VICE PRESIDENT
Acts on behalf of President (at President's request) in the event the President is unable to represent The Club at an event.
TREASURER
Maintains the Club's financial records and accounts.
Provides the Club President with a monthly Financial Report.
SECRETARY
Maintains minutes from each meeting, and reads back previous meeting minutes at the beginning of each meeting.
Maintains order during Club meetings. The Secretary has the right to have any member removed during a meeting if their actions warrant it.
Maintains the Club's calendar
Sends out Newsletters of upcoming events and important information.
ARTICLE VII - VOTING
All voting will be done either by electronic mail or by secret ballot.
E-mail ballots must be received one (1) week prior to any Club meeting to be counted in the voting. All e-mail ballots will be counted prior to the Club meeting and delivered to the meeting in a sealed envelope. The remaining ballots will be counted during the meeting, with results announced as soon as the votes are counted.
All ballots will be counted by an appointed Club member who is not a Club Officer, to ensure fairness of the vote count. This person will be appointed by Club Officers and notified by the Club President via e-mail.
Special votes for amendments or other club actions may be required from time to time. These votes will be announced by the Officers by email to the club membership. Votes will be collected by email or online voting. A quorum of 10 voting members will be required to constitute an official vote. Results will be tabulated and reported by the officers or a designated appointee.
ARTICLE VIII - MEETINGS
A Club Quorum will be established as an Amendment to the Bylaws once The Club has ten (10) members to sustain forming a Quorum for Club meetings.
The President or Board has the right to call meetings when necessary, to promote upcoming events or to relay important information for voting to Club members.
Any meeting that is not a normally scheduled meeting will be announced thirty (30) days prior to said meeting to allow for all Club members to make plans to attend.
Any Club member has the right to call a meeting. A notice will be sent in writing to the Board for approval, and the meeting will be announced to all Club members via the Club Forum if it is approved.
The Election Meeting, which is held every two (2) years, will be announced three (3) months prior to the date of the meeting to allow for maximum attendance for voting
Regular Club meetings will be held every six (6) months, at a location disclosed when the Officers have decided on a place to meet.
Each member is encouraged to offer his/her advice, input and thoughts, good or bad, during each meeting.
ARTICLE IX - WAIVERS
Waivers will be signed at each event, when warranted. Any member who refuses to sign a waiver will not be allowed to participate in the functions that day.
Any member under the age of 18 must have a legal guardian present when they attend Club sponsored events for legal signing of any event disclaimers/waivers. If a legal guardian is not present, the member will not be allowed to participate.
All State, Local, and Federal laws will be followed for any Club sponsored event. If a Club member receives an infraction from one of these agencies, they are solely responsible for paying any fines.
ARTICLE X - PERSONAL LIABILITY
The Club is not responsible for any injury or damage to or theft of property sustained by any Club member during a Club event or activity.
The Club is not liable for any fines from any State, Federal, or Local agencies incurred by members during Club functions.
Any claims made against the Club or Board shall only look to the funds and property of the Club for payment of any debt, damages, judgment, decree, or any other money that may become due and payable to them from the Club or the Board, so that neither the members of the Club nor the Board are personally liable.
ARTICLE XI - AMENDMENTS
Amendments may be proposed by any active Club member by one of the following ways:
Making a motion at any Club meeting and having it seconded by another member.
Notifying the Club Officers in writing, with a minimum of two (2) other Club member signatures in support of new Amendment.
New Amendments shall be voted on by all Club members as outlined in
Article VII, Section A.
The Amendment shall be passed if, when voted on, it receives a majority of votes cast.
If the vote is close to majority but falls short of the voting requirement, the Amendment will be tabled until the next Club meeting for further discussion.
Any member may call for a re-count if the vote is close to a majority, to verify results.
Tar Heel MINI Motoring Club Bylaws
ARTICLE I - NAME AND MISSION STATEMENT
This organization shall be called The Tar Heel MINI Motoring Club, henceforth referred to as "The Club". This is a non-profit organization formed as a social club for the enjoyment of the MINI Cooper and MINI Cooper Classic automobile and like-minded enthusiasts. There is no political, religious or financial agenda beyond the social gatherings of The Club.
ARTICLE II - CLUB OBJECTIVES
The objective for The Club is to provide opportunities for MINI Cooper and MINI Cooper Classic owners and enthusiasts to gather to exchange ideas and information and to participate in group activities and related events, but to mostly have FUN and enjoy each other's company.
ARTICLE III - LOCATION
The area of operation for The Club is the state of North Carolina in any county, and adjacent states. Informal local "chapters" may be organized, with written request via e-mail or regular mail to the Officers. These chapters may establish their own identity, activities, events and benefits, so long as these do not conflict with the Club Bylaws.
ARTICLE IV - MEMBERSHIP
The Club is open to any person, regardless of race, religion, creed, national origin and sexual orientation, so long as they hold the same ideals and values that The Club represents.
The Club is open to all persons at least 18 years or older with legal rights to sign any event disclaimers. If an applicant is under 18 year of age, they must provide a signed application from their legal guardian giving them permission to join the group.
Each family member who is over the age of 18 planning to drive during an event must sign a waiver that will be provided at each driving event, unless the driver is under the age of 18. In this case, the legal guardian must attend the function and sign any and all appropriate documentation. Alternatively, an electronic waiver may be required as a condition of membership in the club. Electronic acceptance of this waiver may be accepted by the Club as a substitute for individual signed event waivers.
After-market vendors and dealerships cannot participate in The Club in a member capacity, but may do so as approved vendors/sponsors.
The Club has the right to approve, deny or revoke any membership that is new or up for renewal.
Any person found falsely representing, defaming or bringing negative publicity to The Club shall have their membership revoked.
ARTICLE V - OFFICERS
Officers of The Club shall consist of President, Vice President, Treasurer, and Secretary. If there is no expressed interest by any qualified person with a valid membership, an existing Officer may fulfill two, and no more than two, Officer positions. The same person cannot be both President and Treasurer.
Any Officer has the right to resign his/her position by submitting a written resignation to the Officers.
Any Officer can be removed from the Board by the following:
A motion being made with reasons stating why the Officer should be removed, with a majority vote by Club members. All voting shall be handled by secret ballot.
The Officer is not fulfilling his/her duty as outlined below in Section C of
Article VI.
Falsely representing Tar Heel MINI Motoring Club or bringing negative press to The Club.
NOMINATIONS, ELECTIONS AND TENURE
Any person may nominate a valid member of The Club for any office. The nomination must be accepted by the person who has been nominated, either verbally at the meeting or in writing if it is before elections are to be held.
Officers shall hold office for a consecutive two-year period. Re-elections will be held two years after the initial organization of The Club, then every two years after that. All members in good standing will be able to vote in elections, either by secret ballot or via e-mail if they are unable to attend the meeting.
RESPONSIBILITIES OF THE OFFICERS
PRESIDENT
Presides over Club meetings.
Formulates meeting themes and sets agendas
Directs the Officers, Board and members, and has veto power over any decision reached by the Board. President has the power of final decision in any Club business but relies on input from the Board.
Represents The Club at public functions and acts as spokesperson for The Club.
Appoints individuals to complete the unexpired terms of office when a vacancy occurs.
VICE PRESIDENT
Acts on behalf of President (at President's request) in the event the President is unable to represent The Club at an event.
TREASURER
Maintains the Club's financial records and accounts.
Provides the Club President with a monthly Financial Report.
SECRETARY
Maintains minutes from each meeting, and reads back previous meeting minutes at the beginning of each meeting.
Maintains order during Club meetings. The Secretary has the right to have any member removed during a meeting if their actions warrant it.
Maintains the Club's calendar
Sends out Newsletters of upcoming events and important information.
ARTICLE VII - VOTING
All voting will be done either by electronic mail or by secret ballot.
E-mail ballots must be received one (1) week prior to any Club meeting to be counted in the voting. All e-mail ballots will be counted prior to the Club meeting and delivered to the meeting in a sealed envelope. The remaining ballots will be counted during the meeting, with results announced as soon as the votes are counted.
All ballots will be counted by an appointed Club member who is not a Club Officer, to ensure fairness of the vote count. This person will be appointed by Club Officers and notified by the Club President via e-mail.
Special votes for amendments or other club actions may be required from time to time. These votes will be announced by the Officers by email to the club membership. Votes will be collected by email or online voting. A quorum of 10 voting members will be required to constitute an official vote. Results will be tabulated and reported by the officers or a designated appointee.
ARTICLE VIII - MEETINGS
A Club Quorum will be established as an Amendment to the Bylaws once The Club has ten (10) members to sustain forming a Quorum for Club meetings.
The President or Board has the right to call meetings when necessary, to promote upcoming events or to relay important information for voting to Club members.
Any meeting that is not a normally scheduled meeting will be announced thirty (30) days prior to said meeting to allow for all Club members to make plans to attend.
Any Club member has the right to call a meeting. A notice will be sent in writing to the Board for approval, and the meeting will be announced to all Club members via the Club Forum if it is approved.
The Election Meeting, which is held every two (2) years, will be announced three (3) months prior to the date of the meeting to allow for maximum attendance for voting
Regular Club meetings will be held every six (6) months, at a location disclosed when the Officers have decided on a place to meet.
Each member is encouraged to offer his/her advice, input and thoughts, good or bad, during each meeting.
ARTICLE IX - WAIVERS
Waivers will be signed at each event, when warranted. Any member who refuses to sign a waiver will not be allowed to participate in the functions that day.
Any member under the age of 18 must have a legal guardian present when they attend Club sponsored events for legal signing of any event disclaimers/waivers. If a legal guardian is not present, the member will not be allowed to participate.
All State, Local, and Federal laws will be followed for any Club sponsored event. If a Club member receives an infraction from one of these agencies, they are solely responsible for paying any fines.
ARTICLE X - PERSONAL LIABILITY
The Club is not responsible for any injury or damage to or theft of property sustained by any Club member during a Club event or activity.
The Club is not liable for any fines from any State, Federal, or Local agencies incurred by members during Club functions.
Any claims made against the Club or Board shall only look to the funds and property of the Club for payment of any debt, damages, judgment, decree, or any other money that may become due and payable to them from the Club or the Board, so that neither the members of the Club nor the Board are personally liable.
ARTICLE XI - AMENDMENTS
Amendments may be proposed by any active Club member by one of the following ways:
Making a motion at any Club meeting and having it seconded by another member.
Notifying the Club Officers in writing, with a minimum of two (2) other Club member signatures in support of new Amendment.
New Amendments shall be voted on by all Club members as outlined in
Article VII, Section A.
The Amendment shall be passed if, when voted on, it receives a majority of votes cast.
If the vote is close to majority but falls short of the voting requirement, the Amendment will be tabled until the next Club meeting for further discussion.
Any member may call for a re-count if the vote is close to a majority, to verify results.